The Build Slate
HoosAI ✕ The Ark The Ark
Four demos. One platform. One department.
HoosAI ✕ The Ark Start the conversation
Partnership proposal · Prepared for The Ark · Greenwood, IN

Fire the vendors. Hire the department.

Playbook. Eventbrite. Kit. A POS, a CRM, door access, marketing automation, analytics, waivers, inventory, payroll, IT infrastructure, even the system that streams games and builds recruiting tape — every piece of software a facility this size will ever need, scoped end to end. HoosAI builds all nineteen systems, runs all of them, and keeps shipping new AI features on top — a three-year, $700,000 partnership to build it all.

See what we replace ↓ Jump to the 3-year plan
0working demos,
live right now
0systems on one platform,
not a dozen vendors
$0the full 3-year
build-out, all-in
0new systems built alongside
the four you can already try
Read this first

Don’t take our word — try them.

Most proposals show you renderings and ask for trust. We built working demos instead and put them on the internet — open them on your phone at the front desk if you want. The estimates on this page cover building each one for real: your data, your accounts, your brand on every screen. Built for The Ark, run for The Ark — one partner and one contract instead of a stack of rented software with nobody on call when it breaks.

Try the website ↗ Try The Hold ↗ Try Ark Ops ↗ Try the member app ↗
The Build Slate

Four builds, one Ark.

Every build below has a live demo to try. Each stands alone; together they’re a platform — the store feeds the rewards, the schedule feeds the app, the website feeds all of it.

01
The front door

The Public Website

the-ark-facility.netlify.app ↗
Estimate $10,000 Free with partnership
the-ark-facility.netlify.app The Ark website — live homepage

The demo reimagines thearkfacility.com as a cinematic, eleven-page site that finally looks like the building — video hero, a scroll-driven facility tour, and real content for every page the current site leaves empty.

  • iEleven full pages — every sport, membership, events, careers, and updates, no placeholder stubs
  • iiVideo hero and a scroll-driven tour that moves through basketball, volleyball, cages, and the Engine Room
  • iiiThe real story on the About page — Marlin Academy to The Ark, with the actual directors
  • ivLaunch-list capture wired to your email platform, registration hand-offs to Playbook and Eventbrite
  • vFast, search-friendly, and fully mobile — built to be the link on every flyer
  • viProduction pass: your domain, analytics, editable content workflow, and launch support
02
The merch engine

The Hold — Team Store

ark-team-store.netlify.app ↗
Estimate $7,000 Free with partnership
ark-team-store.netlify.app The Hold — The Ark team store, live

The demo is a drop-style storefront that treats Ark gear like a brand, not an afterthought — fifteen concept products wearing the real mark, a lookbook, and a checkout flow made for game-day traffic.

  • iDrop-style storefront with category filters, lookbook, and product detail views with sizing
  • iiCart, promo codes, and a free-shipping meter that nudges order size up
  • iiiPickup-at-the-front-desk option — turns every order into a facility visit
  • ivAnchor Points earning on every purchase, wired into the member rewards system
  • vProduct photography pipeline — studio-grade shots of new drops without a photo shoot
  • viProduction pass: real payments (Stripe), inventory and order management, tax and shipping
03
The operating system

Ark Ops — Scheduling Platform

ark-ops-scheduling.netlify.app ↗
Estimate $30,000 Free with partnership
ark-ops-scheduling.netlify.app Ark Ops shift board — live system

Even this demo runs on a live database — try booking an event and the staffing rules generate the shifts, ranked offers find the workers, and one button fills every gap on the board.

  • iStaffing rules engine — book an event, and gate, floor, scorekeeper, and concessions shifts generate themselves
  • iiRanked worker offers that respect availability, weekly-hour caps, reliability, and past declines
  • iiiConflict-aware facility calendar across all 19 courts, cages, and the Engine Room — including court conversions
  • ivOne-tap “fill all gaps” sweep for every understaffed shift on the board
  • vTap-a-name kiosk clock-in, time & pay tracking, and 13-week labor projections from the event calendar
  • viInstallable on staff phones — the schedule lives in pockets, not group texts
  • viiProduction pass: staff logins with role-based access, text-message shift offers workers confirm by reply, backups and monitoring
04
The flagship

The Ark Member App

ark-member-app.netlify.app ↗
Estimate $100,000 Free with partnership
The Ark member app — game day home screen

The demo shows the app no facility like this has — a parent opens it and sees exactly where their kids are playing, live. Then it books the cage, orders lunch, holds the tickets, and banks the points.

  • iFamily live cards — every kid’s court, score, and schedule in real time
  • iiInteractive facility map with “walk me there” wayfinding across all 19 courts, cages, and the Engine Room
  • iiiThe Galley ordering — cart, order tracking, and pickup alerts from anywhere in the building
  • ivWallet — member passes, event tickets, and family passes with scan-in QR codes
  • vAnchor Points rewards — tiers, missions, badges, and redemptions that tie the store, the Galley, and visits together
  • viBooking for cages, shooting machines, open gym, and the Engine Room
  • viiLive brackets and pool standings on tournament weekends, plus court-change alerts the second they happen
  • viiiProduction pass: real accounts and rosters, live data feeds from scheduling and scoring, POS integration for the Galley, app-store presence, season-one support
The Full IT Department

Right now, that’s eight logins. Soon it’s one.

Playbook for registration. Eventbrite for events. Kit for email. A group text for who’s working the gate Saturday, and a spreadsheet for hiring. And that’s before you’ve bought everything a facility this size eventually needs — a real POS, a CRM, door access, marketing automation, analytics, waivers, inventory, payroll, IT support, a rental portal for outside leagues, sponsorship management, even the system that streams games and builds recruiting tape. HoosAI scoped every piece of it and replaces the whole stack with one platform and the team that built it — one partner instead of fifteen.

01
Website
Year 1
02
The Hold — team store
Year 1
03
Ark Ops — scheduling
Year 1
04
Member app
Year 1
05
Membership & billing
Year 1
06
Front-desk POS
Year 1
07
CRM & lead pipeline
Year 1
08
Class registration
Year 1
09
Door access
Year 1
10
Marketing automation
Year 1
11
Analytics & churn AI
Year 1
12
Waivers & compliance
Year 1
13
Inventory & upkeep
Year 1
14
Rental & tournament portal
Year 1
15
Live stream & recruiting
Year 1
16
Digital signage & sponsorship
Year 1
17
HR, hiring & payroll
Year 1
18
IT infrastructure & network ops
Year 1
19
Financial reporting
Year 1
The Full Scope

The rest of the platform.

We mapped a complete facility-management platform end to end, then crossed off everything the four demos already cover. The fifteen modules below get built out across a three-year plan, $700,000 total — every remaining piece of software The Ark will ever need to run the business.

05
Membership & Billing EngineRecurring plans, family billing, freezes, proration, promos, dunning
$75,000
06
Front-Desk POS & PaymentsIn-person point of sale, refunds, credits, invoicing, Galley register
$35,000
07
Member CRM & Lead PipelineProfiles & lifecycle, segmentation, lead capture to conversion
$32,000
08
Class Registration & WaitlistsRecurring class templates, appointments, waitlists — registration in-house
$30,000
09
Door Access & Entry HardwareQR / RFID entry wired to memberships, gate-day scan lanes
$38,000
10
Marketing AutomationBroadcasts, automated flows, review requests, win-backs — email & text
$28,000
11
Analytics & Churn IntelligenceCohort dashboards, at-risk flags, AI churn prediction & engagement
$57,000
12
Waivers & ComplianceE-sign waivers, minor & guardian consent, document management
$18,000
13
Inventory & Facility UpkeepRetail & café stock behind The Hold and the Galley, equipment maintenance
$25,000
14
External Rental & Tournament Booking PortalSelf-serve booking & payment for outside leagues, conflict-checked against Ark Ops
$60,000
15
Live Stream & Recruiting HighlightsCourt-side streaming, AI highlight clips, shareable recruiting profiles
$120,000
16
Digital Signage & Sponsorship ManagerLobby & court-side screens, sponsor contracts, ad rotation sold as inventory
$30,000
17
HR, Hiring & PayrollApplicant tracking for coaches & staff, onboarding, payroll runs
$38,000
18
IT Infrastructure & Network OpsWi-Fi, security cameras, POS & kiosk hardware, a help desk when something breaks
$92,000
19
Financial Reporting & Accounting SyncQuickBooks sync, owner dashboards, board-ready reporting
$22,000
Full-scope build-outthe three-year, $700,000 plan
$700,000
The Numbers

Itemized, honest, adjustable.

01The Public WebsiteEleven pages · launch-ready$10,000free with partnership
02The Hold — Team StoreStorefront · payments · rewards-wired$7,000free with partnership
03Ark Ops — Scheduling PlatformRules engine · live database · kiosk & projections$30,000free with partnership
04The Ark Member AppFull consumer platform · the flagship$100,000free with partnership
Free with partnership — four systems$147,000
Y1Year 1 PaymentBilling · POS · CRM · registration · door access · waivers · HR & payroll · IT infrastructure$250,000
Y2Year 2 PaymentRental & tournament portal · marketing automation · analytics & churn AI · inventory · financial reporting$250,000
Y3Year 3 PaymentLive stream & recruiting highlights · digital signage & sponsorship$200,000
The 3-Year Plan$700,000

These are estimates, not a contract. The four systems already live — $147,000 of platform — are free with partnership, always. $700,000 is what it costs to build every remaining system on this page and run the whole nineteen-system platform for three years — $250,000 in Year 1, $250,000 in Year 2, and $200,000 in Year 3.

The Partnership

Now the part we’re excited about.

$700,000 over three years — $250,000 in Year 1, $250,000 in Year 2, $200,000 in Year 3 — builds every remaining system on this page and runs the whole nineteen-system platform throughout. Toggle by year to see what gets built when.

Year 1 of 3
Run the business

Everything The Ark needs live on day one: billing, point of sale, registration, door access, compliance, hiring, and the network/IT backbone underneath all of it.

$250,000this year
  • Membership & Billing Engine
  • Front-Desk POS & Payments
  • Member CRM & Lead Pipeline
  • Class Registration & Waitlists
  • Door Access & Entry Hardware
  • Waivers & Compliance
  • HR, Hiring & Payroll
  • IT Infrastructure & Network Ops

For reference: buying this many systems separately — a membership platform, a POS, a CRM, door-access software, marketing automation, analytics, waiver software, payroll, and IT support — typically runs well into five figures a month in subscriptions and staff time, before anyone’s paid to build anything new. $700,000 across three years replaces Playbook, Eventbrite, Kit, and the fifteen tools you’d otherwise buy separately — one team, one contract.

Next Steps

From this page to launched.

Step 01

The walkthrough

We open all four demos together — you, Jonny, whoever runs the floor. Keep, cut, and change features live. Every decision moves a line on the estimate, in the open.

Step 02

Scope lock

You get the full three-year plan in writing before anything starts — what builds in Year 1, 2, and 3, and the $250,000 / $250,000 / $200,000 payment schedule by year. No surprise invoices, no fine print.

Step 03

Build to launch

We build the real thing on top of the demos you’ve already tried — production hardening, real data, real payments — and stand next to you at launch. Then we keep building for two more years, and keep it running long after that.

Let’s put The Ark’s name on it.

One conversation. Four working demos on the table. One three-year plan that replaces the rest.

nehemiah@hoosai.biz → hoosai.biz ↗